Director of Finance
Job Title: Director of Finance and Operations
Position Type: Management- Full-time Exempt
Summary Description: The Director of Finance and Operations is a key member of the management team running the day-to-day operations. The successful candidate will be a detail-oriented, can-do self-starter who understands the mission and fits well within the family-oriented atmosphere. Oversees a range of accounting, finance, IT, HR and other management activities (i.e. donation / maintenance and others)
Reports to: Chief Executive Officer
- Ensure timely and accurate processing of accounts receivable and accounts payable, including foundation grants
- Daily online monitoring of checking account
- Process bi-weekly payroll
- Support calculation of client program service obligation
- Prepare monthly financial statement for Board and Finance Committee
- Prepare financial data for various grant requests and reports
- Verify daily cash receipts and reconcile program’s petty cash account
- Prepare monthly/quarterly shared expense reimbursement bills
- Skilled in Quickbooks
- Review monthly financial statements with Finance Committee
- Respond to finance information requests from Executive Director, Director of Development, and Grant Monitors
- Coordinate and prepare financial reports and audit workpapers for annual audit
- Budget planning
- Client-Related Finance Support:
o Track client saving and use of client assistance tools (i.e. bus token and gift cards).
o Reconcile monthly billing and summary of saving for client
o Assist client with saving /budget planning
- Record, verify and balances the payroll accounts by resolving payroll discrepancies
- Prepare and pays employees by directing the production and issuance of paychecks or electronic transfers to bank and track vacation and floating holidays
- Provides payroll information by answering questions and requests
- Prepare and provide new hire/termination paperwork and new hire orientation Good Shepherd policies and practices paperwork
- Create personnel files for new employees, conduct and maintain records of new employee background checks
- Ensure staff training related to use of grant funds and ensure compliance with agency policies and procedures
- Coordinate with HR consultant with any other HR issues/complain
Information Technology (IT)
- Installing and configuring Shelter computer hardware operating systems and applications
- Monitoring and maintaining computer systems and networks
- Troubleshooting system and network problems and diagnosing and solving hardware or software faults
- Setup new network/computer for new employee
- Maintain network reliability
- Supporting the roll-out of new applications and implementing/migration of data to new system
- Talking staff or clients through a series of actions to help set up systems or resolve issues
- Coordinate with IT consultant with any major issues/complain
- Manage and oversee four Shelter employees
- Ensure and manage Good Shepherd properties are well-maintained at all times
- Coordinate Shelter and Program maintenance requests
- Maintain calendars for quarterly maintenance
- Ensure Shelter units are ready for family to move-in
- Ensure Shelter units are ready for LA housing inspection
- Work with Learning Center coordinatorto address issues with client program services payments
- Track all the Shelter maintenance records and conduct asset management analysis and reports for Board review
- Ensure compliance with all LA Housing Authority and other applicable local, State and Federal housing and safety laws
- Maintain organized property management records, schedules and contractors
- Coordinate in-kind donation with donors
- Keep track of the Shelter donations for Shelter clients and Aftercare Mothers
- Supervise Carport donation and maintains effective communication and team building by means of monthly meeting.
Good Shepherd Shelter is an equal opportunity employer.
Interested candidates should submit a cover letter and resume to:
Looking for more professional experience while serving the families at Good Shepherd Shelter?
Please email firstname.lastname@example.org if you are interested in the following volunteer opportunities.
- Licensed mental health therapists: social workers, marriage and family therapists, psychologists
- medical assistance: nurses, doctors, medical clinics
- dentists, hygienists
- tattoo removal
Be sure to include the service you'd like to provide, your qualifications and experience and your availability. We will contact you at our earliest convenience.
NEW GSS VOLUNTEER OPPORTUNITY!
In Los Angeles, law enforcement and domestic violence advocates, have joined forces to address complaints about antiquated laws that limit action by both survivors and police, and are often blamed for why survivors have a hard time finding safety and justice. Known as the Domestic Abuse Response Team (DART), their mission is to provide immediate crisis intervention and follow-up services to survivors of domestic violence and their families. Good Shepherd Shelter (GSS) is pleased to announce our partnership with the City of Los Angeles’ DART program.
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Each team of two—a law enforcement officer and a specially trained advocate from GSS—responds to domestic violence calls to provide crisis intervention, emotional support and advocacy. They also:
· Inform the survivor about his or her rights and options
· Perform the preliminary investigation
· Make arrests when the law allows
· Provide and assist with emergency protective orders
· Go to court with the survivor if needed
· Help with shelter placement
· Offer resource information
GSS will be with law enforcement from the moment the calls come in to 911. The police officers make a preliminary assessment and then then offer the GSS advocate services.
If you’re in the Los Angeles area and want to get involved, you can also volunteer as a counselor/advocate for DART. You need be at least 18 years old and willing to meet the following requirements:
· Give a one-year commitment, beginning at the conclusion of the training course
· Complete 40 hour domestic training at advocate expense
· Pass a LAPD background check
· Have a valid California driver’s license, reliable transportation and insurance coverage
· Volunteer one night, every week for a 6-hour shift between 2 p.m. to 12 a.m. (i.e. 2 p.m. to 6 p.m. OR 6 p.m. to 12 a.m.)
· Attend monthly in-service meetings
· Pay a $100 processing fee
No experience is required. The counselor/advocate domestic violence state-certified training includes lectures, activities and interactive discussions. You’ll be trained by multi-disciplinary professionals, experienced volunteers, survivors and GSS staff to ensure you learn everything you need to know. Learn more about volunteering and apply to the DART program by emailing Francine at FMartin@goodshepherdshelter.org today.